NASA Retires the Electronic Handbook (EHB), Introduces ProSAMS for SBIR/STTR Award Management
NASA is transitioning from its long-standing Electronic Handbook (EHB) to a new platform called ProSAMS. The EHB will officially retire on October 31, 2024, marking the end of its use for managing Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs. This upgrade aims to provide a better user experience while streamlining the management of solicitations, submissions, and awards.
If you’ve previously won an SBIR/STTR award, it’s essential to save all your important contract documents before the EHB goes offline. Moving forward, all solicitations, submissions, and contracts will be managed exclusively through ProSAMS.
What is ProSAMS?
ProSAMS (Proposal Submission and Award Management System) is NASA's integrated platform for SBIR/STTR program activities, supporting the submission, review, and management of proposals. It is designed to be more intuitive and efficient than the EHB, enhancing the overall experience for users.
Benefits of Transitioning to ProSAMS
User-Friendly Interface: ProSAMS offers a more intuitive design, simplifying navigation and making it easier to manage proposals and contracts.
Centralized Dashboard: The system consolidates all aspects of solicitation management, proposal submissions, and award administration in one place.
Built-in Validation Tools: Real-time error checks help minimize submission errors and ensure accurate, complete applications.
Improved Security: ProSAMS uses enhanced security measures, including stronger password requirements and compliance with federal IT security standards.
Efficient Contract Management: The platform supports faster processing times, streamlined communication, and clear tracking of proposals and awards.
How to Get Started with ProSAMS
To make the transition to ProSAMS, you’ll need to create an account and set up your profile. Follow these steps:
Step 1: Creating an Account in ProSAMS
Visit the ProSAMS Portal: Go to ProSAMS Portal.
Register a New Account:
Click the "Register" button on the login page.
Complete the required fields, including your name, email, and company details.
Create a strong password that meets the security criteria outlined during registration.
Look for a verification email in your inbox and click the link to activate your account.
Add Company Information:
Once logged in, fill out your company profile with details such as your DUNS number, NAICS codes, and other registration data.
Ensure your business is registered in SAM.gov, as ProSAMS uses this information to verify vendor details.
Step 2: Navigating the ProSAMS Interface
The dashboard offers access to:
Solicitations: View active, upcoming, and past solicitations.
Proposal Submission: Use this section to draft, review, and submit proposals.
Award Management: Manage contracts, view status updates, and submit required documents.
Use the Help Menu for guides, FAQs, and additional support for navigating the system.
Step 3: Submitting Proposals in ProSAMS
Log in and go to the "Submit Proposal" section.
Select the solicitation you want to respond to and begin the application.
Follow the step-by-step guidance to complete each component of the proposal.
Use the built-in validation tools to check for errors or incomplete fields before submission.
Monitor your proposal status through the dashboard after submission.
Step 4: Managing Awards in ProSAMS
If you win an award, ProSAMS becomes your hub for managing contracts and all post-award requirements.
Use the platform to upload progress reports, submit deliverables, and communicate with NASA contracting officers.
Key Actions for ProSAMS Users
1. Save Your Documents Before EHB Shutdown
Download and back up all important documents from the EHB before October 31, 2024.
2. Keep User Profiles Updated
Ensure that your user information is current and accurate in ProSAMS to prevent submission or contract management delays.
3. Use Available Support Resources
Visit the ProSAMS Help Page for tutorials, FAQs, and contact information if you encounter any issues.
Final Thoughts
The transition to ProSAMS is part of NASA's broader effort to enhance the SBIR/STTR program by providing a more robust and user-friendly platform. Be proactive in downloading documents from the EHB and updating your ProSAMS account to ensure a smooth shift. Familiarizing yourself with ProSAMS will help you manage future solicitations and awards more efficiently.
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